1. APPLICATION OF THIS NOTICE
1.1 Lazada Group Recruitment System Information Notice (this "Notice") sets out the basis upon which we, Lazada South East Asia Pte Ltd, or the relevant Lazada affiliate to which you are applying, may collect, use, disclose or otherwise process Personal Data (as defined below) of job applicants in accordance with the applicable data protection laws.
1.2 This Notice applies to Personal Data in our possession or under our control, including Personal Data in the possession of organisations which we have engaged to collect, use, disclose or process Personal Data for our Purposes (as defined below).
1.3 By submitting this application, you acknowledge, represent and warrant that:
(a) You have read and understood this Notice, and consent to the collection, use and disclosure of your Personal Data in accordance with this Notice for the Purposes (defined below) of this policy:
(b) You have obtained the necessary consents and/or permissions from your referees for us to use the information contained in your application to contact your referees as provided herein, if applicable;
(c) In the event that we have received your Personal Data from any third party pursuant to the Purposes (whether by way of your referees or otherwise), you warrant that such third party has been duly authorised by you to disclose your Personal Data to us for the Purposes.
2. PERSONAL DATA
2.1 As used in this Notice, "Personal Data" means data, whether true or not, about an employee or a job applicant who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
2.2 Personal Data which we may collect includes, without limitation:
(a) your name or alias, gender, NRIC/FIN or passport number, date of birth, nationality, and country and city of birth;
(b) mailing address, telephone numbers, email address and other contact details;
(c) resume, educational qualifications, professional qualifications and certifications and employment references;
(d) employment and training history;
(e) work-related health issues and disabilities;
(f) photographs; and
(g) any other documents containing your Personal Data which are uploaded by you when submitting your application.
3. COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA
3.1 We generally collect Personal Data that you knowingly and voluntarily provide to us in the course of or in connection with your employment or job application (for the avoidance of doubt, this includes internship applications) with us, or via a third party who has been duly authorised by you to disclose your Personal Data to us (your “Authorised Representative”, which may include your job placement agent), after (i) you (or your Authorised Representative) have been notified of the purposes for which the data is collected, and (ii) you (or your Authorised Representative) have provided written consent to the collection and usage of your Personal Data for those purposes, or where collection and use of Personal Data without consent is permitted or required by the applicable data protection laws. We shall seek your consent before collecting any additional Personal Data and before using your Personal Data for a purpose which has not been notified to you (except where permitted or authorised by law).
3.2 If you are a job applicant, your Personal Data will be collected and used by us for the following purposes, and we may disclose your Personal Data to third parties where necessary for the said purposes ("Purposes"), which are as follows:
(a) assessing and evaluating your suitability for employment in any current or prospective position within the organisation;
(b) verifying your identity and the accuracy of your personal details and other information provided;
(c) meeting legal, regulatory and other requirements, including the provision of assistance to law enforcement, judicial and other governing agencies;
(d) contacting you for the purposes of potential, present or future employment;
(e) responding to enquiries and requests from you or people you have authorised;
(f) carrying out due diligence or other screening activities that may be required by law or that may have been put in place by us;
(g) storing, hosting, backing up (whether for disaster recovery or otherwise) your Personal Data, whether within or outside of your jurisdiction;
(h) statistical analysis; and
(i) other administrative and management purposes as may be appropriate for the functioning of our business in relation to any of the above purposes.
3.3 The Purposes may continue to apply even in situations where your relationship with us (for example, pursuant to a contract) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract with you).
4. SECURITY OF YOUR PERSONAL DATA
4.1 To safeguard your Personal Data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures.
4.2 If you believe that your privacy has been breached by Lazada, please contact our Data Protection Officer using the email address provided below.
4.3 You should be aware, however, that no method of transmission over the internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and will periodically review and enhance our information security measures.
5. INTERNATIONAL TRANSFERS OF PERSONAL DATA
5.1 For the Purposes stated, Lazada may also, from time to time and subject to the appropriate safeguards, need to transfer Personal Data to relevant Lazada affiliates or to relevant third parties internationally. In sharing your Personal Data with them, we endeavour to ensure that third parties and affiliates keep your Personal Data secure from unauthorised access, collection, use, disclosure, or similar risks, and to retain your Personal Data only for as long as needed to achieve the abovementioned Purposes. In disclosing or transferring your Personal Data to third parties and affiliates located overseas, Lazada takes steps to ensure that the receiving party has in place a standard of protection accorded to Personal Data that is at least comparable to the protection under the applicable data protection laws.
6. RETENTION OF PERSONAL DATA
6.1 If your application is unsuccessful, we may retain your Personal Data for a reasonable period of time in accordance with legal requirements, the Purposes and other administrative purposes such as consideration for future vacancies. We may also contact you should opportunities arise in the future within our group of companies.
6.2 Lazada (or the relevant affiliate) may also host your Personal Data with a third-party cloud storage service.
7. WITHDRAWAL OF CONSENT
7.1 You may withdraw your consent to our use and/or disclosure of your Personal Data for any of the purposes and in the manner as stated above at any time by contacting our Data Protection Officer using the email address provided below.
7.2 Please note that if you communicate your withdrawal of your consent for us to use and/or disclose your Personal Data for the purposes and in the manner as stated above, depending on the nature of your objection, we may not be in a position to continue to assess your suitability for employment with us or perform any contract we have with you. Our legal rights and remedies are expressly reserved in such an event.
7.3 Upon receipt of your written request to withdraw your consent, we may require a reasonable period of time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process and effect your request within thirty days of receiving it.
7.4 Please note that withdrawing your consent does not affect our right to continue to collect, use and disclose Personal Data where such collection, use and disclose without consent is permitted or required under applicable laws.
8. ACCESS TO AND CORRECTION OF PERSONAL DATA
8.1 If you wish to make (a) an access request for access to a copy of the Personal Data which we hold about you or information about the ways in which we use or disclose your Personal Data, or (b) a correction request to correct or update any of your Personal Data which we hold, you may submit your request by contacting our Data Protection Officer using the email address provided below.
8.2 We will respond to your access request as soon as reasonably possible. Should we not be able to respond to your access request within thirty (30) days after receiving your access request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any Personal Data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the applicable data protection laws).
8.3 Please note that depending on the request that is being made, we may only need to provide you with access to the Personal Data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the Personal Data that our organisation has on record, if the record of your Personal Data forms a negligible part of the document.
9. CONTACTING LAZADA
9.1 If you wish to withdraw your consent to our use of your Personal Data, request access and/or correction of your personal information, have any queries, comments or concerns, or require any help on technical or cookie-related matters, please feel free to contact us at firstname.lastname@example.org. Please take note that we do not accept any job applications via this email. If you would like to view and apply for any job opening at Lazada, please visit https://www.lazada.com/en/careers/
10. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
10.1 Lazada is committed to provide equal employment opportunity to all applicants. Our goal is to build an effective and diverse workforce based on merit, competence and business needs. We do not discriminate against applicants on the basis of race, colour, religion, nationality, place of birth, age, sex, marital status or physical/mental/sensory disabilities.
11. EFFECT OF POLICY AND CHANGES TO POLICY
11.1 This Policy applies in conjunction with any other policies, notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your Personal Data by uss.
11.2 We may revise this Policy from time to time without any prior notice. You may determine if any such revision has taken place by referring to the date on which this Notice was last updated. Your continued employment and participation in our recruitment process constitute your acknowledgement and acceptance of such changes.